Duties and Responsibilities:

• Process accounting transactions, including vendor invoicing, accounts payable, inventory purchases, and other relevant activities.*
• Complete required monthly reconciliations for TAB’s product vendors and assist in resolving discrepancies.*

• Resolve customer inquiries related to billing or administrative requests and correspond with clients via phone and email.*

• Assist in oversight of various office and facility functions, coordinating with maintenance teams and external vendors as needed.*

• Assist with secondary support of functions such as client invoicing, payment processing, employee expense reimbursements, credit card reconciliations, past due collections, and monthly sales and use tax reporting.

• Assist the Department Supervisor with accounting projects, inventory reconciliations, fixed assets, and corresponding depreciation tracking, journal entries, year-end external audit requests, and 1099 reporting.
• Perform general office duties as requested, including answering phone calls, filing, and handling mailings.
• Participate in department and other company staff meetings as required.
• Foster a workplace environment aligned with the company’s values and vision.*
• Perform other duties as assigned by management.

*Essential function

Qualifications:

To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below represent the necessary knowledge, skills, and abilities.

Knowledge, Skills, and Abilities:

• Proficiency in QuickBooks is required, including Accounts Payable, Accounts Receivable, Chart of Accounts, Financial Reporting, and Inventory Management.
• Intermediate or higher proficiency in Microsoft Excel, Word, and Outlook.
• Strong time management skills with exceptional attention to detail.
• Ability to work independently and collaboratively within a diverse workforce.
• Excellent oral and written communication skills.

Education and Experience:

• A minimum of five (5) years of related experience and/or training is required.
• Equivalent combinations of education and experience will be considered.

Language Skills:

• Ability to read, analyze, and interpret company workflows, financial reports, and governmental regulations.
• Ability to draft reports, business correspondence, and procedural documents.
• Strong communication skills to effectively present information and respond to inquiries from managers, colleagues, clients, vendors, and business partners.

Mathematical Skills:

• Proficiency in calculating figures such as discounts, interest, sales tax, and depreciation.
• A general understanding of debit/credit accounting and banking is required.

Reasoning Ability:

• Strong problem-solving skills with the ability to collect data, establish facts, and draw logical conclusions.
• Capacity to interpret various instructions and work with abstract and concrete variables.

Physical Demands:

The physical demands described below are representative of those required to perform essential job functions successfully. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to sit, use hands, talk, and hear.
• Occasionally required to reach with hands and arms.
• Ability to walk up and down the stairs.
• Must occasionally lift and/or move up to 15 pounds.

Work Environment:

• Noise Level: Moderate
• Physical Setting: Office

Compensation

• Starting salary range: $43,000 – $55,000 annually
• Non-exempt